Posted on September 25, 2025
Job Description
*Administrative Assistant to Director*
*Western District*
*Location: *New Minas, Nova Scotia
*Type of Employment: *Full Time, Permanent
*Union Status:* Non-Union (Excluded)
*Competition # *WES 26047
*Closing Date: *August 13, 2026
*The Opportunity*
Under the direction of the Director, the Administrative Assistant is responsible for providing confidential administrative and clerical support services to the District Director and the NSPHA. The Administrative Assistant works under minimal direction with a good knowledge of office practices and procedures and a comprehensive knowledge of divisional functions. Performs a wide range of moderately complex secretarial and office support duties for Director and senior managers.
*Responsibilities*
* Support the day-to-day operational management of the office by serving as a resource for the Director and staff.
* Prepare routine and non-routine correspondence, memos, reports etc. on behalf of the Director. Assess and assign priority to mail and e-mail, redirecting and/or answering as appropriate.
* Coordinate and control the Director’s electronic calendar and arrange meetings and travel accommodations. Prepare agendas, and accurate minutes/notes, ensuring decisions are recorded.
* Maintain filing and retrieval systems, keeping manuals and reference materials current and you maintain a log of FOIPOP requests and an efficient bring forward system for the Director to ensure that reporting and other deadlines are followed up and met.
* Receive telephone calls and inquiries to the Director, often of a sensitive nature, from clients, media, other departments, etc. and respond to routine inquiries, and to walk-in visits from clients and address or escalate issues as appropriate.
* Assist in preparations and activities for events, such as employee engagement activities, long service award presentations, etc.
* Act as resource for all staff on issues relating to policies and procedures.
* Other duties as assigned
*Qualifications*
*Must Have*
* Degree or Diploma in Business Administration or Secretarial Program, plus three years’ related experience, or an equivalent combination of training and experience.
* Intermediate to advanced knowledge of a variety of computer software programs.
* Excellent MS Office knowledge including Microsoft Office PowerPoint.
* Excellent verbal and written communication skills.
* Strong organizational and time-management skills to set priorities.
* High degree of proficiency
*Nice to Have*
* You have knowledge of Yardi Property Management software.
*The Fine Print*
An equivalent combination of training, education and experience may be considered.
This position requires a valid driver’s license and access to a reliable vehicle; as some travel may be required.
*Nova Scotia Provincial Housing Agency*
At the Nova Scotia Provincial Housing Agency (NSPHA), we take pride in managing, maintaining, and operating government-owned public housing across the province. From single-family homes to high-rise apartments, our goal is simple: to provide safe, affordable housing that helps individuals and families build better lives in communities where they can thrive.
When you join our team, you’ll work alongside dedicated professionals who care deeply about making a positive impact and providing exceptional service. We offer a competitive total compensation package that recognizes your contributions, supports your well-being, and gives you the opportunity to be a part of something meaningful. Together, we are shaping the future of public housing in Nova Scotia. If you’re ready to make a difference, we’d love to hear from you. Apply today!
*What We Offer*
* Salary: $47,170.70 – $52,777.67 annually (CL 18)
* Schedule: 35-hour work week
*Full-time permanent employees also receive:*
* Comprehensive benefits including health, dental, life insurance, and pension
* Paid vacation, holidays, sick time and additional leaves
* Work-life balance supports such as modified work
Location
New Minas , NS
Work location
On site
Salary $ 47,170.7 to $ 52,777.67 YEAR annually
Terms of employment
Permanent employment Full time
Starts as soon as possible
vacancies
1 vacancy
Source
indeed.com
#10222024943
Various locations
New Minas, NS
Job Details
- Employer: Nova Scotia Provincial Housing Agency
- Location: New Minas, Nova Scotia
- Wage: $47,170.70 to $52,777.67 annually
- Hours: Permanent, Full-time
- Vacancies: 1
- Start date: As soon as possible
- NOC: 13110
How to Apply
Apply by mail to:
Nova Scotia Provincial Housing Agency
New Minas, NS