Posted on June 23, 2025
Job Description
*Elm Design Group* is a growing architecture and engineering firm focused on delivering practical, innovative, and high-quality solutions across a range of industrial, commercial, and institutional projects.
We are looking for a motivated, organized, and detail-oriented *Administrative Assistant* to support our team with day-to-day operations, project administration, financial tracking, and business development coordination. This role is ideal for someone who enjoys variety, takes pride in keeping things organized, and is comfortable working in a fast-paced professional environment.
*Key Responsibilities*
The successful candidate will assist with a variety of administrative and operational tasks, including:
* Entering and setting up new jobs in company systems
* Formatting estimates, proposals, and project documents
* Supporting the invoicing process to ensure accurate and timely billing
* Entering expenses and maintaining job tracking information
* Reviewing bid sites and identifying potential project opportunities
* Tracking important dates, deadlines, submissions, and project milestones
* Assisting with HR administration, contracts, and employee time-off tracking
* Ordering office consumables, supplies, and other required materials
* Supporting bank reconciliation and basic financial administration
* Assisting with grant applications, reporting, and ongoing grant management
* Maintaining organized digital records within Microsoft 365/SharePoint
* Providing general administrative support to the management and project teams
*Qualifications*
The ideal candidate will have:
* Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams
* Strong organizational and time-management skills
* Excellent attention to detail and accuracy
* Strong written and verbal communication skills
* Ability to work independently and follow tasks through to completion
* Ability to manage multiple priorities in a deadline-driven environment
* Previous administrative experience, preferably in an engineering, architecture, construction, or professional services environment
* Comfort working with digital filing systems, spreadsheets, and cloud-based platforms
* A proactive attitude and willingness to support different areas of the business as needed
*Work Hours*
Specific working hours and scheduling expectations will be discussed during the interview process. Our standard operating hours are 8:00am to 4:30pm.
*Why Join Elm Design Group?*
This is an opportunity to be part of a growing professional services firm where your work directly supports project delivery, client service, and day-to-day business operations. The role offers variety, flexibility, and the opportunity to contribute to a collaborative team environment.
Pay: $24.00-$34.00 per hour
Benefits:
* Dental care
* Extended health care
* Life insurance
* Paid time off
* Vision care
Education:
* Secondary School (preferred)
Experience:
* Front desk: 1 year (preferred)
* Administrative experience: 1 year (preferred)
Work Location: In person
Location
Greater Sudbury , ON
Work location
On site
Salary $ 24.00 to $ 34.00 HOUR hourly
Terms of employment
Full time
Starts as soon as possible
vacancies
1 vacancy
Source
indeed.com
#10214838851
Various locations
Greater Sudbury, ON
Job Details
- Employer: Elm Design Group
- Location: Greater Sudbury, Ontario
- Wage: $24.00 to $34.00 per hour
- Hours: Full-time
- Vacancies: 1
- Start date: As soon as possible
- NOC: 13110
How to Apply
Apply by mail to:
Elm Design Group
Greater Sudbury, ON